Step‑by‑Step Guide: How To Automate Lesson Planning & Resource Management

Running a school without a clear lesson plan system feels like charting a journey without a map. You lose hours tracking down resources, updating plans, and managing classroom materials. And the worst part? Teachers are stuck doing duplicative work.

But it doesn’t have to be this way.

Here’s how Shelf21 turns that chaos into a streamlined, automated workflow.

Set Up Your Academic Calendar and Class Structure

Start by entering your term dates, sessions, and class sections into Shelf21’s Academic Settings. This ensures teachers only see relevant lesson planning options for their class and subject.

Teachers Fill in Plans Digitally

Instead of handwritten lesson notes, teachers submit their plans via Shelf21. The system automatically timestamps submissions. No more chasing missing documents.

Centralize & Store Digital Resources

Upload your teaching materials, PowerPoints, PDFs, exams, into Shelf21’s Resource Library. Share with specific classes or subjects. When teachers need a resource, they click, download, and teach.

Review Plans with Instant Feedback

Once a plan is submitted, administrators or heads of department can review and leave feedback right in the system. Teachers get notified immediately if revisions are needed.

Automate Notifications for Missing Submissions

Shelf21 can send alerts if any teacher misses the planning deadline. No manual reminders, no email threads, just smart automation that keeps everyone on task.

Export Lesson Records for Reports or Accreditation

For school audits or accreditation reviews, you can instantly export lesson notes, resource lists, or subject assignments. Everything is already organized, ready when you need it.

Final Thoughts

You don’t need a massive tech team or endless training to streamline lesson planning. With Shelf21:

• Everything lives in one platform
• Teachers spend less time planning, more time teaching
• Administrators focus on strategy, not reminders
• Decision‑making becomes data‑driven, not guesswork

If you’re ready to reclaim time and build structure for your school’s academic planning, this tool is a game-changer.

Want to see it live in action? Book a free walkthrough now.